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Assistant Financial Accountant (Payments)
Location: St James House, Surbiton (2 days per week) but may occasionally be required to work from any other YMCA St Paul's Group site.
Contract: Permanent; Full-time, 40 hours per week.
Salary: £36,000 per annum
Closing date: 30th November 2021
Responsible to: Financial Accountant
Responsible for: Finance Officer (Purchase Ledger) x 2, Finance Assistant (Purchases) Kickstarters
YMCA St Paul's Group (SPG) is the largest YMCA in Europe and a leading provider of supported housing in London and beyond, providing a safe place to stay to about 1,200 young and vulnerable people each night.
- We provide housing and support to those in need of a place to call home and support them with services that empower them to build a positive future.
- We support children, young people, and families to be safe, healthy, connected, and confident.
- We bring people together by encouraging them to be healthy, physically and mentally.
- We help nurture an environment where people of all faiths and none have the opportunity to understand and express the love of God.
- We empower our residents, staff, and users by providing them with excellent service and welcoming properties where they can thrive.
- We enable the Charity to respond to the future with an equipped and empowered workforce that is flexible and agile.
The vision of YMCA St Paul's group is to empower young people by providing the resources and support so they can thrive. We wish to create inclusive, active, and healthy communities where everyone can flourish.
Our approach is informed by our Christian faith and we work with fellow community collaborators to see this vision realised. Our core values underpin the way that we deliver our work and our aim is to create an inclusive culture where our staff, residents, and customers feel a sense of belonging and are able to be their authentic selves.
We welcome everyone, strive for excellence in all we do, inspire hope in others for what they might achieve and strive to grow and develop both people and places.
About the role
Overall responsibility for all purchase and payment processes for the Group, including relevant month end accounting (accruals, prepayments, reconciliations). Ensuring that robust procedures are designed and implemented and that all suppliers receive payments in accordance with agreed trading terms.
Duties and Responsibilities
- Overall responsibility for the Group's Purchases and Payment processes
- Management of the purchase to pay function for the Charity and its wholly owned subsidiaries
- Ensuring purchase orders are created for all costs/invoices
- Ensuring that supplier invoices are processed promptly and accurately
- Assisting with authority limit administration on the purchase order system
- Managing purchase ledger VAT procedures to determine that this information is captured in an accurate manner and that the Charity's and subsidiary's VAT returns are compliant
- Liaising with suppliers to gather information and documentation. Providing information regarding the payment of invoices and the resolution of queries
- Supporting the production of supplier payment runs and ad hoc payments and verifying that they are accurate and free from fraud or error
- Developing purchase ledger procedures to improve efficiency, increase accuracy and mitigate against risk (particularly fraud)
- Reconciliation of the purchase ledger control accounts and associated cost and balance sheet reconciliation accounts. Ensuring that this is completed in an accurate and timely manner in accordance with the deadline assigned as part of the management accounts preparation schedule
- Manage the posting of payments to the cash book and ensuring that these transactions reconcile with the organisation's bank account(s)
- Reviewing expenditure on a monthly basis against budget/forecast and processing accruals and prepayments as and when necessary, by liaising with the Management Accountant
- Preparing detailed narrative to explain expenditure performance for the month
- Supporting all aspects of financial accounting and statutory reporting processes, including the annual statutory accounts
- Assisting with the annual year-end audit process, including preparing schedules, reconciliations and supporting documentation.
Applicants should have
- AAT qualified or ACCA/ACA/CIMA (part) qualified
- Strong MS Excel and Word skills
- Experience of developing and improving financial reporting and financial procedures
- Experience of working with both internal and external auditors
- Experience of preparation and presentation of financial information to finance and non-finance stakeholders
Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.