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Assistant Facilities Manager
Michael Piper Senior Manager
Job Description
We have a current opportunity for an Assistant Facilities Manager on a one year fixed term basis which may go permanent thereafter. The position will be based in London Bridge.
Job Purpose:
The AFM will assist and support the Facilities Manager to ensure health, safety and sustainability activities are compliant across the WSET portfolio. The AFM will pro-actively support the Facilities Manager, Facilities Co-ordinator and external consultants in the day-to-day delivery of all facility management related functions. The AFM will be the first point of contract for all contractors on-site, overseeing work and ensuring compliance paperwork is up-to-date and in place before works commence. The AFM will also be responsible for the day-to-day supervising of the Facilities Co-ordinator.
The AFM will need to work within a team as well as act from time to time as a lone worker.
Flexibility on work times is required as some evening and weekend work will be required from time to time, which will include emergency callouts. This post is a point of contact for out-of-hours calls.
The AFM will deputise for the Facilities Manager in their absence, excluding budgetary responsibility.
Key Responsibilities:
Building services and Maintenance:
- Acting as a second point of contact to enable the smooth running of the facilities service, including monitoring of facilities helpdesk.
- To assist the Facilities Manager with building refurbishments.
- To assist the Facilities Manager in the management of planned preventative maintenance (PPM) works, ensuring they are completed within schedule and ensuring all compliance paperwork is in place before works comments.
- Assist the Facilities Manager in timely upkeep of contractor information, ensuring insurance, relevant trade body certification, and training is up to date.
- Monitor performance and work conducted by contractors.
- Ensure security and emergency procedures are robust and adhered to at all times, taking an active role in the event of emergency situations.
- To support the Facilities Manager with monitoring cleaning contractors ensuring the standard of cleaning against contract.
Health, Safety & Environmental:
- Assist Facilities Manager to ensure compliance with all current statutory legislation and regulations in respect of health and safety and the environment, including but not limited to:
- Conduct regular daily, weekly, monthly building inspections, ensuring records are kept and spreadsheets updated.
- Reviewing contractor risk assessment and method statements (RAMS).
- Contribute to writing reports to the Health and Safety Committee.
- Be an active member of the Health and Safety Committee.
- Assist the Facilities Manager to ensure all works arising from audit / reports are completed on time.
- To assist the Facilities Manager in writing health and safety documents.
Financials:
- Assist the Facilities Manager in ordering and procurement of supplies, ensuring works have purchase orders and keep budgeting spreadsheet up do date.
- Assist the Facilities Manager with monthly management accounts, when required.
- Assisting the Facilities Manager with yearly budget setting and service charge budgets.
- Adhere to operational budgets and finance procedures.
Other:
- Assist the Facilities Manager in reviewing contracts, including collating information for tenders, sourcing contractors and suppliers.
- Assist the Facilities Manager in writing business continuity documents, and testing when required.
- Day-to-day supervision of the Facilities Co-Ordinator.
- Cover for Facilities Co-Ordinator duties when on leave or absent.
- Assist the Facilities Manager and external consultants as and when required.
- Any other duties that may reasonably be required from time to time, such as seasonal and business events.
Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual\'s skills, qualifications and abilities to perform the relevant duties required in a particular role.
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As a member of the support team, you will receive:
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Cycle to Work scheme
Season ticket loan
Computer loan
Local Government Pension Scheme (LGPS)
Continuous Professional Development
Access to the Colleges Employee Assistance Programme (EAP)
Discount at the college's on-site hair and beauty salon
Important Information:
Our learners' and staff's safety and welfare are extremely important to us, so we pride ourselves on our safeguarding procedures. As part of our commitment to safeguarding, successful candidates will be subject to an enhanced Disclosure and Barring Service check. Please note it is an offence to apply for this role if you are barred from engaging in regulated activities relevant to children. Please view the documents attached for further information about our Safeguarding and Prevent policy.
We encourage and welcome applications from individuals, regardless of age, disability, sex, sexual orientation, gender reassignment or identity, race, religion or belief and marriage and civil partnership.
To apply and review the full Job Description, please visit our website.
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Our team are important to us, and we offer a wide range of benefits to recognise the hard work put into supporting our learners.
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• Cycle to Work scheme
• Season ticket loan
• Computer loan
• Teacher Pension Scheme (TPS)
• Continued Professional Development
• Access to the Colleges Employee Assistance Programme (EAP)
• Discount at the College on-site hair and beauty salon
Important Information:
We encourage and welcome applications from individuals, regardless of age, disability, sex, sexual orientation, gender reassignment or identity, race, religion or belief and marriage and civil partnership.
Please visit our website to apply and review the full Job Description.