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Richard Cross Consultant
Job Description
JOB DESCRIPTION
Post: Procurement Manager
Reports to: Director of Finance
Hours per week: 37
Spine point: SCP 49 - £54,966
Location: Orpington, with some hybrid working
Context:
The College is looking to recruit a new important member of its management team in the role of Procurement Manager. The post is a key role supporting the Group Director of Finance in delivering the required procurement improvements and efficiencies for the College. The centralisation of some procurement functions is seen as an important first step in ensuring the future success of the College and for delivering sustainable value for money across all purchases.
Main Purpose:
To provide professional direction across the College defining and implementing an overarching procurement strategy that secures continuity of supply, optimal financial benefits and makes a significant contribution to the broader objectives including those relating to social value and sustainability.
The Procurement Manager will provide professional and executive procurement support to the college. The postholder will be responsible for leading on College tendering and procurement projects, embedding the procurement function throughout the organisation. In addition, the postholder will lead on negotiating contracts with suppliers and monitoring contract performance. The postholder will be responsible for the College procurement strategy, providing guidance, support and training to the wider College.
Duties and Responsibilities
- To lead on procurement projects to ensure procurement activities are bulked together and the College obtains better value for money from its procurement activities.
- To lead on tender exercises in accordance with business priority, evaluating bids and make recommendations, based on commercial and technical factors in accordance with agreed deadlines.
- Lead on translating business and budget holder priorities and requirements and translating them into tender documentation, overseeing the process to award of the tender and providing objective feedback to unsuccessful tenderers.
- To ensure the College makes best use of existing frameworks agreement through purchasing consortia, ensuring that all procurement activity adheres to the College’s Financial Regulations and that value for money is achieved.
- To ensure that the College generates both Social Value and Sustainability improvements through its procurement activities.
- To negotiate with suppliers ensuring the best value for money for the College.
- Lead on embedding bulk procurement throughout the College and wider LASER Education Group companies.
- Lead on the development of strategies to make sure that cost savings and supplier performance targets are met - or exceeded.
- Undertake value for money reviews of existing contracts and arrangements.
- To ensure all relevant staff are aware of the College’s procurement strategy, providing training and advice as required.
- To be responsible for reviewing and continually updating the procurement policy i.e. in line with external and statutory guidelines.
- To keep abreast of national and statutory policy changes, sharing relevant updates and providing training to the wider team and College.
- To lead on the development and management of Service Level Agreements and KPIs for existing and future contracts.
- To work closely and collaboratively with purchase ledger staff, ensuring a robust supplier setup process, looking to constantly rationalise the College’s supplier base, reviewing buying patterns and identifying opportunities for single-source supply across the College.
- To maintain a contract register including renewal dates and indemnities, ensuring appropriate action is taken.
- To produce periodic reports on value for money and the overall position regarding spend under contract, ensuring value for money is delivered at every available opportunity.
- To produce reports for the Executive team and Corporation on tenders and principal waivers.
- Other projects as required by the Group Director of Finance, or Group Chief Financial Officer.
General
The particular duties and responsibilities attached to posts may vary from time to time without changing the general character of the duties or the level of responsibility entailed. All College employees are required to undertake the following general duties:
- Carrying out such other duties as may be reasonably requested by the line manager, or a more senior manager
- Compliance with health and safety policies and procedures and risk assessments
- Sharing in the College’s commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults
- Awareness of the College’s Equality and Diversity policies and targets, and actively promoting equality of opportunity
- Ensuring adherence to Risk Management Policy.
- To assist at College enrolment/promotional events/induction/open evenings as required (which will entail occasional attendance for which time off in lieu will be agreed).
- Standout: we will stand out. We are a good education group with outstanding features. Keen to innovate, we create social value and push the boundaries to achieve more.
- Teamwork: we are a team. Together we get the job done. Together we achieve our goals. It’s everyone’s job to step in and help.
- Accountable: we own our actions. We take responsibility. We are accountable for the decisions we make and how these affect others. We own this.
- Respectful: we respect everyone- full stop. Diversity is valued and we maximise this as a talent and strength.
- Striving: every day we strive to be better. To achieve more. To continuously improve, in all that we do. Individually, and as a group.
Details of our STARS framework can be found below.
PERSON SPECIFICATION: Finance Procurement Manager
Qualifications:
|
|
Essential or Desirable |
Assessment method (application/interview/test) |
|
Significant procurement management experience and be making progress towards formal membership.
|
E |
application/interview |
|
Full Membership of the Chartered Institute of Purchasing and Supply (MCIPS) or a relevant degree.
|
D |
application/interview |
Knowledge and experience: [Include no more than 4 points, indicate whether the requirement is essential or desirable & the method of assessment that will be used]
|
|
Essential or Desirable |
Assessment method (application/interview/test) |
|
Relevant professional procurement experience gained in a large complex organisation. |
E |
application/interview |
|
Knowledge of the Public Procurement Regulations including the successful operation of over threshold procedures. |
D |
application/interview |
|
Proven track record of delivering efficiencies and innovative procurement solutions including successful outcomes of VfM as it relates to public sector procurement. |
E |
application/interview |
|
Experience of influencing colleagues who are not directly managed and are located in other areas.
|
D |
application/interview |
|
|
Essential or Desirable |
Assessment method (application/interview/test) |
|
Highly developed interpersonal, negotiation, influencing and communication skills: ability to interact effectively with a range of stakeholders including staff at all levels, students and external organisations particularly external suppliers of goods, services and works. |
E |
application/interview |
|
Commercial and financial awareness as managing budgets and keeping costs down is a key part of the role |
E |
application/interview |
|
Strong analytical skills: ability to evaluate complex issues often with incomplete information and to devise effective, workable solutions |
E |
application/interview |
|
Investigative and planning skills to identify what the business needs |
E |
application/interview |
|
The ability to lead and motivate a team |
D |
application/interview |
|
The ability to make important decisions and cope with the pressure of demanding targets and tight deadlines |
E |
application/interview |
|
The ability to solve problems and make decisions, as well as to think strategically and laterally |
D |
application/interview |
|
Time management skills and the ability to deliver to deadlines, together with resilience |
E |
application/interview |
|
Possess a high degree of IT skills |
E |
application/interview |
|
A commitment to seeking continuous improvement in Procurement |
E |
application/interview |
STARS Framework: [include two points from our STARS framework tailor to the role]
|
|
Essential or Desirable |
Assessment method (application/interview/test) |
|
Professional and approachable |
ü |
application/interview |
|
Tactful and diplomatic |
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Our learners and staff's safety and welfare are extremely important to us, so we pride ourselves on our safeguarding procedures. As part of our commitment to safeguarding, successful candidates will be subject to an enhanced Disclosure and Barring Service check. Please note it is an offence to apply for this role if you are barred from engaging in regulated activities relevant to children. Please view the documents attached for further information about our Safeguarding and Prevent policy.
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What we offer:
Our team are important to us, and we offer a wide range of benefits to recognise the hard work put into supporting our learners.
As a member of the support team, you will receive:
Eye care vouchers
Cycle to Work scheme
Season ticket loan
Computer loan
Local Government Pension Scheme (LGPS)
Continuous Professional Development
Access to the Colleges Employee Assistance Programme (EAP)
Discount at the college's on-site hair and beauty salon
Important Information:
Our learners' and staff's safety and welfare are extremely important to us, so we pride ourselves on our safeguarding procedures. As part of our commitment to safeguarding, successful candidates will be subject to an enhanced Disclosure and Barring Service check. Please note it is an offence to apply for this role if you are barred from engaging in regulated activities relevant to children. Please view the documents attached for further information about our Safeguarding and Prevent policy.
We encourage and welcome applications from individuals, regardless of age, disability, sex, sexual orientation, gender reassignment or identity, race, religion or belief and marriage and civil partnership.
To apply and review the full Job Description, please visit our website.
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Our team are important to us, and we offer a wide range of benefits to recognise the hard work put into supporting our learners.
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• Cycle to Work scheme
• Season ticket loan
• Computer loan
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• Access to the Colleges Employee Assistance Programme (EAP)
• Discount at the College on-site hair and beauty salon
Important Information:
We encourage and welcome applications from individuals, regardless of age, disability, sex, sexual orientation, gender reassignment or identity, race, religion or belief and marriage and civil partnership.
Please visit our website to apply and review the full Job Description.