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    Government

    Office Move Project Manager

    Negotiable
    Leadership
    London & The South East
    Contract / Interim
     
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    Paul Deery Business Manager

    Job Description

    We have a current opportunity for a Office Move / Project Manager on a temporary basis. The position will be based in London.

    JOB PURPOSE:

    We are seeking to engage an experienced, qualified (or part qualified) property/office move professional as our business lead to evaluate a potential office relocation. Key activities include:

    · Prepare a fully costed options analysis and business case for our Senior Management Team (SMT). The focus here will be assembling the information needed to make a recommendation to SMT as to whether the financial (and other) benefits and risks of relocation outweigh the benefits and risks of remaining in our current premises. To get this right close engagement with our Head of Finance and facilities manager will be required.

    · If the early option analysis is leading us towards a recommendation for an office relocation, drafting the procurement documentation and project plan (in accordance with our published procurement policy), seeking SMT approval (at SMT on 12 Oct) and then manging the procurement and appointment of a professional property agent to act on our behalf in identifying potential future office accommodation and negotiating a lease (or purchase, or new build) on our behalf with a prospective landlord/ vendor.

    · Drafting our client requirements and project plan for SMT approval (and lead on internal staff and stakeholder engagement.)

    · Managing our relationship with our appointed property agent and their performance.

    · Preparing relevant business cases, papers and other forms of documentation to support decision making by SMT, ARC and Council in accordance with our Scheme of Delegation, procurement policy and financial regulations. Key Council meetings in relation to decisions will be Dec 2023 and February 2024 papers for our Council meetings need to be first approved by SMT, and probably ARC, and therefore need careful drafting and preparation in good time to meet paper issue deadlines (approx. 0.5 day/week to signing of the lease and occasional days thereafter for reporting, paper prep and sign off)

    · Depending on the outcome of the options analysis and business case, SMT and Council(s) decision(s) and choice of office relation, managing the office exit and relocation smoothly (in approx. Jan-March 2025) in accordance with the agreed project plan. This will involve very close working with all teams across the GOC.

    Reporting to the Head of Programmes, this position takes responsibility within the business for the management of our office relocation project, managing the risk profile of this challenge whilst ensuring that issues and dependencies are clearly communicated to int/ext stakeholders.

    The successful candidate will ensure all available options are robustly evaluated (benefits and drawbacks) underpinned by qualitative and quantitative evidence. Ideal candidates must have extensive experience in similar office / relocation projects and must be hands-on. Equally, he/she needs to demonstrate strong financial and options appraisal skills, stakeholder management skills, a collegiate approach and ability to work effectively with stakeholders at all levels within the organisation and with partners.

    KEY RESPONSIBILITIES

    The following are the expectations of the post holder:

    Property relocation expertise

    Act as our business lead from diagnostic and option appraisal to mobilisation, recommendations and implementation. This includes (but is not limited to) critical path, dependencies, monitoring, escalation, mitigation, RACI, risk/issue profile.

    Relationship management, influencing and interpersonal skills

    Develop/nurture excellent working relationships across the GOC in each of our business areas, especially our Head of Finance, IT, HR and facilities teams. You\'ll also work closely with our SMT and CEO, and report regularly to our various committees/ Council.

    Lead, motivate, manage and share best practice in office relocation project management to relevant colleagues across the business.

    Budget and financial appraisal skills

    Excellent financial appraisal skills: understanding and assessing balance sheet, P&L, capital, and cash flow impacts, given we are a small charity and statutory regulator, to deliver significant cost savings to the business through office relocation.

    Work within and report on actual project spend against budget, and in accordance with our financial and procurement policies and reporting requirements.

    Corporate Responsibilities

    The post holder will ensure that the work of the directorate proactively and effectively supports the achievement of corporate and strategic objectives, including attendance at Council, Committees and SMT as required.

    Your work and behaviours will demonstrate our key values

    · We act with integrity

    · We pursue excellence

    · We respect other people and ideas

    · We show empathy

    · We behave fairly

    · We are agile and responsive to change

    KEY ACCOUNTABILITIES

    · Provide quality project management to support the delivery of activities with a level of technical expertise that aligns with the strategic ambitions of the GOC

    · Succinctly and accurately report project status on a regular basis and providing updates to the Head of Programmes to allow for holistic reporting of all programmes

    · Provide coordination of, and participate in, relevant internal and external working groups and provide project advice, expertise and support where requested

    · Take responsibility for coordinating all business requirements documents, process maps, configuration work, testing and training of users ensuring that appropriate individuals are involved in designing, quality assuring and signing off.

    · In conjunction with communications team, develop stakeholder management plans that ensure that project related communication and engagement is optimised within the organisation.

    · In conjunction with the project coordinator, ensure meetings, actions and decisions are managed and documented appropriately.

    · Work closely with Project Sponsor/s and any relevant key stakeholders to ensure they are kept fully appraised of project progress, issues or concerns

    · Coordinate/support lessons learned exercises and document key actions from these reviews. Escalate to Head of Programmes as required

    ESSENTIAL SKILLS/EXPERIENCE/QUALIFICATIONS

    MUST HAVE/NON NEGOTIABLE

    · Hands on experience of managing a small to mid-size office relocation projects, ideally in London, from a client perspective, undertaking options and financial appraisals and managing the procurement/ tender process to select and appoint a property agent.

    · Experience of managing an appointed property agent and their performance

    · Excellent drafting and written communication skills - able to draft high quality, succinct and accurate options and financial appraisals, business cases, ITTs and committee/ Council papers with minimal oversight to tight deadlines

    · Can do ethos, positive outlook, resilience, and solutions focus

    · Recognised project management qualification e.g. Prince 2, APM or other equivalent qualification

    · Ability to convey project updates (timeline, delays, risks) succinctly and accurately for a variety of audiences.

    · Ability to understand and comply with relevant GOC governance and policy frameworks (i.e Scheme of Delegation, procurement policy and financial regulations)

    · Highly developed organisational awareness and ability to understand any sensitivities within a multi-stakeholder structure.

    · Ability to build strong relationships with a variety of stakeholders across all levels of the organisation

    · Exceptional communication skills, excellent active listening skills.

    · Proficient in the use of full Microsoft Office suite

    · Desirable: RIBA, RICA qualification or equivalent

    CRITICAL COMPETENCIES/ BEHAVIOURS (NO MORE THAN 5)

    · Demonstrable experience mobilising teams before, during, after an office relocation process

    · Ability to apply excellent analytical and creative problem-solving skills, and to work collaboratively and creatively to deliver effective solutions to project related issues, overcoming obstacles to cooperation and progress

    · Resilient and tenacious with a passionate desire to achieve success through the effective delivery of assigned projects.

    If this is you then feel free to apply or email me directly

    Morgan Hunt is a multi-award-winning recruitment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to temporary vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.

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