Facilities Co-ordinator

As a Facilities Co-Ordinator at Farrer and Co you will play a crucial role in ensuring the efficient and smooth operation of our office facilities. You will work closely with the Facilities Manager, team members and associated contractors to maintain a safe, clean, and comfortable working environment for our staff and clients.

Facilities Maintenance:

• Assist in the maintenance and upkeep of the office premises, including office spaces, conference rooms, kitchens, and common areas.

• Coordinate and oversee repairs, maintenance, and service contracts for building systems and equipment (e.g., HVAC, plumbing, electrical, security, and fire safety).

• Management and tracking of all Assets and the associated timescales, through database provision and planners.

Space Management:

• Assist in space planning and allocation, ensuring that the office layout meets the needs of the firm and adheres to health and safety regulations.

• Oversee office moves, reconfigurations, and desk assignments, as and when necessary.

Health and Safety Compliance:

• Monitor and enforce health and safety standards in accordance with UK regulations.

• Conduct regular safety inspections, identify potential hazards, and implement corrective actions.

• Provide advice and support for DSE.

• Manage bespoke H&S spreadsheets and documentation.

• Perform inductions for new starters.

Budget and Contract Management:

• Liaise with external vendors and contractors to ensure the timely completion of services, repairs, and maintenance work.

• Manage internal relationships and contracts.

• Populate departmental spend databases.

Budget Management:

• Assist in developing and managing the facilities budget.

• Keep track of expenses, ensure cost-effectiveness, and report on budget variances.

Environmental Sustainability:

• Implement and promote sustainable practices and initiatives within the office to reduce the firm's environmental footprint.

Emergency Response:

• Develop and maintain emergency response plans, conduct regular drills, and ensure the availability of first-aid and emergency equipment.

Team Collaboration:

• Collaborate with the Facilities Manager, administrative staff, hard and soft service contractors and other departments to address facility-related concerns.

• Provide backup support during the Facilities Manager's absence.

• Experienced using CAD.

• 5 years working in a professional services firm, listed buildings experience would be advantageous.

• Excellent organisational skills with the ability to prioritise work.

• Exceptional customer service skills.

Farrer & Co is an equals opportunity employer who welcomes applications from candidates from all backgrounds. We look to employ the best candidates regardless of age, gender, race, ethnicity, social or economic background, religion, disability, sexual orientation, national origin, or any other protected characteristic.

We are keen to ensure candidates have the best interview experience possible, if you require any adjustments during the interview or application process please let the recruitment team know.

Farrer & Co conducts a pre-employment screening which consists of a Criminal History Background and Credit Check for successful candidates.