Administrator

Job description

We have a current opportunity for a Administrator on a permanent basis based in Edinburgh City Centre. The position will be full time (08.30-17.00) and office based.

Responsible for:

• To provide generalist administrative support to key functions located at Headquarters in Edinburgh.

• Provide key support to Edinburgh Office Manager/Executive PA.

• Provide administrative support to support European Leadership Team (ELT).

Accountable for:

1. Provide full admin support to European Leadership Team, as well as other key functions in the Edinburgh office. Duties such as Inductions plans for new starts, PowerPoint, setting up all meetings etc.

2. Manage diary and travel requirements for European Function heads (6 Directors).

3. Support Exec PA as and when required.

4. Provide reception cover during lunch breaks and holidays - carrying out reception duties as when required.

5. Raising Purchase Orders for ELT and their teams. Raising BACS requests.

6. Updating TMS and Holiday spreadsheets.

7. Meeting room and diary management. Setting up all meeting room refreshments and organising lunches for ELT.

8. Facilitate visitors, VIP's and seating arrangements during busy times.

9. Travel management for ELT Directors and their teams, booking via one-line portal and our travel management company.

10. Assist other teams with admin support as and when required.

Other:

1. Assist with the Charity Committee.
2. Minute taker at ECC Committee.
3. First Aid & Mental Health First Aider (training will be provided for these).

Skills:

1. Organisational & Time Management: Efficiently managing multiple tasks, prioritising work, and meeting deadlines.
2. Communication: Strong verbal and written skills for clear interaction with colleagues and visitors.
3. Technical Proficiency: Familiarity with microsoft office software and outlook.
4. Problem-Solving: Quick identification of issues and practical solutions.
5. Attention to Detail: Ensuring accuracy in all tasks and documentation.
6. Interpersonal Skills: Building positive relationships and handling difficult situations diplomatically.
7. Confidentiality: Managing sensitive information with discretion.
8. Adaptability: Adjusting to changes in workload and staying calm under pressure.
9. Professional approach: Handling relationships with internal and external stakeholders.

Experience:

1. Administrative Background: Experience in a similar role, managing calendars, travel, and office supplies.
2. Record Keeping: Experience of keeping accurate records.
3. Event Planning: Organising meetings, events, or conferences. (Desirable)

For further information about this position please apply.

Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.