Diary & Personal Assistant

Job description

Morgan Hunt require an Diary & Personal Assistant for NHS based in South East London

Pay Rate: £15ph to £16ph Ltd

Hours 37.5 9am to 5pm Mon to Fri

Location: South East London

Duration: 3 months on going contract

Job Summary

To provide an efficient, comprehensive and confidential administrative and organisational service

to the Evelina London Chief Executive's team, helping them to manage and prioritise their time.

To work as part of the Management Support Team undertaking administrative and secretariat support as directed.

Required to exercise independent judgements and initiative when dealing with queries and will be expected to work with minimum supervision. The post holder will carry out their duties in such a way as to make a direct and positive contribution to the department.

Duties and Responsibilities

Diary Management

Proactively manage the diary of a Clinical Group Director/s by by ensuring there are no clashes, prioritising appointments appropriately and the Group Directors are able to utilise their time effectively.

Ensure that all meeting papers and relevant information are collated prior to the meeting, clearly available in the diary and stored on the relevant area of the shared drive.

Organise and co-ordinate relevant meetings, workshops and events requiring effective and detailed planning and organising, analysing and making judgements in respect of suitable venues

Organise all travel arrangements, booking venues and catering arrangements meetings and conferences. Ensure necessary virtual communication facilities are available (MS Teams, Video links etc).

Meeting and greeting guests of the Group Director/s in a warm, confident and professional manner, ensuring they are comfortable and ready for their meeting (offering hot drinks/water).

Collate, track and submit annual leave and sickness on behalf of the Group Director/s. Maintain

a local log of absence in conjunction with other Diary Officers/ BSA's and ensure this is

reflected in diaries. Ensure Health Roster returns are submitted on time for Group Director/s and direct reports.

Cross over cover for other Diary & Business Assistants/ PA's during leave as and when required

Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.