Estates and Facilities Co-ordinator

£29000 - £34500 per annum

Job description

Purpose of Job:

1. Responsible and accountable for the day-to-day running and general maintenance of the estate to ensure the safe and efficient running of the college facilities and provide a proactive and responsive customer service.

2. Provide support for the Head and Deputy Head of Estates and Security and other members of the Estates and Security Team to provide an effective Estates and Security function for the College. Support the College initiatives on sustainability and energy conservation matters.

The principal duties are as described below but are not limited to this list.

Key Accountabilities


1. Administration of maintenance for all services provided by the department including Buildings/M&E/Grounds/Furniture/Cleaning and Waste Management

2. Answer calls to the Facilities Helpdesk, log jobs and distribute to the relevant staff/contractors and ensure jobs are closed off on the Helpdesk system

3. Produce reports off the Helpdesk system to indicate performance levels and completion rates.

4. Raise purchase orders, planned and call off, on the Finance system

5. Maintain/co-ordinate records of orders raised per supplier per budget code on excel spreadsheet

6. Obtain estimates for small works/purchases.

7. Supervise contractors carrying out works on the estate to ensure compliance with specification, good working practice, health and safety and that the quality of workmanship is good.

8. Support Head of Estates and Security and liaise and coordinate with Security, Refectory, Health and Safety, Maintenance, Cleaners, ITS, etc.

9. Support Head of Estates and Security with correspondence, preparation of tenders, telephone queries etc.

10. Make minor adjustments to the BMS such as temperature changes

11. Provide back up and holiday cover for members of Estates team

b. Sustainability and energy conservation:


1) Compile monthly statistics for gas and electricity usage for .comparison purposes and advise of any anomalies that cause concern.

2) Support the preparation by others of the Sustainability Annual Report for the Governors

c. Health and Safety:

1) Assist in ensuring that contractors on site are working safely, this may involve some inspections of work that is taking place to ensure that RAMS are being met..

d. Quality

1) To ensure College Quality Policy and Procedures including Equal Opportunities Policy are effectively implemented within the College.

2) To assist in promoting and maintaining links with the HSE, SFA/EFA, relevant professional bodies, and other institutions

a. General Duties

1) To contribute to the management of students throughout the College

2) To participate as required in Open Evenings, Parent/Student Consultation Evenings and other College events

3) To use Information technology where appropriate and demonstrate a commitment to developing own IT skills

4) To promote a positive image of the College in the local community

5) To support the College's commitment to safeguarding and promoting the welfare of children, young adults and vulnerable adults including PREVENT

6) Carry out other duties as may reasonably be required by the College

7) Promote the efficiency and effectiveness of the Estates and Facilities Department

8) Assist with promotion, supervision, management and administration of such College activities as may be required from time to time. In particular to support enrolment activities at busy periods

9) Encourage and promote energy saving throughout the College

10) Ensure all duties carried out in compliance with the College's Equal Opportunities policy and other relevant policies

Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.


Michael Piper
Senior Manager
Property & Construction Team
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