Senior Finance Officer

Job description

Senior Finance Assistant

Temporary

Chingford (E17)

£16.65 Per hour holiday pay

Full Time - 36 hours per week

Morgan Hunt are working with a London-based College who are currently recruiting for a Senior Finance Officer to join their team on a full time, temporary basis.

Responsibilities:

Some of your duties and responsibilities as a Senior Finance Officer will include:

• Provide technical and practical assistance to the Finance Manager
• Provide administrative and technical support as needed, including organising and taking minutes at internal and external meetings
• Ensure the integrity of the financial data, within the parameters set by the Finance Manager
• In liaison with the Finance Manager, allocate day to day duties of the finance department to ensure its efficient operation
• Responsible for the data accuracy of all members of the finance team and to ensure that all deadlines are met
• Support the Finance Manager in drafting and updating policies as required
• Assist the Finance Manager with the process of the financial year end
• Assist with the preparation of internal and external audit processes, ensuring that the process is efficient and organised
• Support with the preparation of Governance processes
• Responsible for ensuring that all cheque/BACS requisitions are raised, and paid promptly and accurately
• Directly responsible for the college procurement process
• Ensure compliance with the college's procurement procedures, in particular the requirements for quotations for goods and services at the set levels included in the Financial Regulations
• Responsible for all student payments, including learner support funds and bursaries, ensuring that they are paid accurately and on time
• Direct responsibility for ensuring that internet/credit card procurement operates efficiently and accurately
• Monitor credit card statements to ensure that fraud is not committed and that purchases are wholly for business use
• Ensure that all credit card statements are reconciled to source
• Supervise the operation of the purchase ledger registration
• Responsible for the operation of staff expenses
• Assist the Finance Manager with the month end process for all ledger accruals
• Supervise the operation of the college ordering system
• Responsible for the operation of the AVA recharges income
• Manage the petty cash system and ensure that the cash float is equal to the balance recorded on the finance system, including review and authorisation of data entry
• Carry out bank reconciliations
• Ensure that all funds owed to the college are collected in a timely fashion
• Ensure direct debits (payments and sale ledger income) are processed daily and check bank statements for any outstanding payments or income
• Responsibility for the operation of the sales ledger and ensure all income is collected, coded correctly and banked promptly
• Ensure that non-sales ledger income is correctly banked and coded in the nominal ledger
• Enter monthly payroll costs on to the finance system, ensuring that they are correctly coded
• Update the payroll prediction spreadsheet
• Oversee the college's insurance systems, including preparing annual renewal documents, liaison with the insurance company, any claimants and any other insurance related tasks
• Asset tracking of the college mobile phones, keeping track of all usage charges and handsets
• Organise and minute Risk Management meetings
• Send out reminders when updates are required and consolidate returns on to the main register
• Process updates following Risk Management meetings
• Maintain college compliance with the Payment Card Industry Data Security Standard (PCI DSS) by completing annual validation questionnaires, while ensuring internal controls and the compliance policy are up to date
• Carry out scanning, photocopying and filing of finance documents
• Provide training on the finance system to college staff, including new staff
• Ensure that all finance information on the Staff Dashboard is kept up to date
• Carry out other tasks as deemed reasonable and relevant for the department
• Provide cover for colleagues within the team during periods of absence and annual leave, as required
• Assist in the provision of a welcoming and professional finance service
• Deal with any enquiries, suggestions or complaints swiftly and appropriately, referring issues to the line manager as necessary
• Attend team meetings as required

Requirements:

• Previously worked in a Finance Administration team
• Used financial management software
• Ability to deal with sales and purchase ledgers, petty cash and processing payments
• Monitor budgets accurately
• To be able to confidently deliver training on finance systems to staff
• Dealt with the financial year-end process and understand what tasks needs to be completed at this time
• Carry out auditing and familiar with the process behind this
• Excellent verbal and written communication
• High standard of Microsoft Office skills, specifically Excel
• Ability to understand and analyse complex financial data
• Ability to build and maintain positive and effective working relationships
• Ability to analyse risk
• Methodical and attention to detail
• Knowledge of financial legislation
• Knowledge and understanding of accounting concepts
• Strong interpersonal skills
• Adaptable approach
• Communicates with integrity and sensitivity
• Embraces and contributes to innovation/new ideas
• Previously worked within Further or Higher Education or within the Public Sector

Morgan Hunt is a multi-award-winning recruitment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to temporary vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.