Facilities Manager

Job description

We have a current opportunity for a Facilities Manager on a permanent basis. The position will be based in London near the British Museum. The salary and excellent pension (16% from employer, 6% from employee) and excellent location make this a fantastic role for a strong FM managing a small team of 4 facilities assistants and delivering an excellent service to the commercial offices and rentable spaces alike. The JD is below - please get in touch to discuss or apply.

Job purpose

Manage, monitor and negotiate all contracts related to building services and preventative planned maintenance.

Deputise for and assist the Head of Facilities to deliver a full and seamless service.

Lead operational contact for fire, security and service/maintenance contractors.

Key tasks and responsibilities

Directorate, Function and Operational Responsibilities and Areas of Management

Perform health and safety management and monitoring tasks that will contribute to maintaining safe working conditions and to ongoing compliance and legislative requirements

Undertake general and COSHH risk assessments to ensure a safe working environment and initiate remedial actions as required

Ensure contractors follow all organisational policies

Manage extensive PPM calendar - both in house and using contractors Relationship Management/Customer Service Management

Support and advise all staff, partners and visitors on facilities matters

Liaise with all staff, members, tenants, visitors, partners, etc ensuring all are informed of work being carried out at the College in a timely fashion

Ensure contracts are fit for purpose and completed within agreed SLAs and KPIs

Attend management meetings in the absence of the Head of Facilities and work closely with your peer group within the College and other Royal Medical Colleges

Ensure TOPdesk requests are dealt with in a timely fashion

People Management, Relationships, Collaboration and Team Working

Provide direction, support and constructive feedback for team members through regular 1:1 meetings

Conduct appraisals with team members setting SMART objectives aligned to the directorate and team strategy

Encourage and support team members personal development

Build a collaborative, mutually supportive and high performing team

Manage under performance effectively through open, transparent and consistent processes

Work closely with the Front of House Coordinator to ensure optimum service is provided by the Facilities Assistants

Provide technical guidance and support to the College

Financial and Asset Management

Comply with the financial regulations when preparing requisitions and authorising invoices and credit notes

Ensure that the College estate is regulatory compliant and maintained in good working order

Review contracts annually, ensuring value for money and a quality service Project Management and Governance Responsibility

Assist the Head of Building Operations as required with projects

Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.