Personal Assistant

£15 - £16 per hour
Southall
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Job description

Morgan Hunt are looking for an Personal Assistant for NHS based in Uxbridge on temporary contract

Pay rate: £15ph Ltd

Location: Uxbridge with Remote Working from home

Hours of Work: 37.5 hours 9am to 5pm Mon to Fri

Duration: 2 months on going contract

Job Summary:

The post holder will be responsible for offering a comprehensive administrative and PA service to the Clinical Director, Associate Director of Operations and Head of Nursing/ Deputy Head of Services who are members of the Senior Management Team in the Integrated Care Service Line (part of the Local Services Division). The post holder will ensure the provision of a professional service to staff, contractors, visitors, patients, relatives and carers ensuring they are appropriately assisted whether via face to face, telephone or other method.

Key Result Areas & Performance:

To provide comprehensive personal assistance, administrative and secretarial support to the Senior Management Team within the Integrated Care Service Line.

To minute and organise key meetings for the Senior Management Team in the Integrated Care Service Line, including the preparation of the agenda with minutes & other supporting documentation, as well as minutes taking. For those minutes to be typed and disseminated within reasonable timescales. To co-ordinate the invitations. To undertake any actions arising from those meetings as appropriate.

To organise the Senior Management Team in the Integrated Care Service Line diaries (electronic to ensure that various commitments are arranged to achieve effective time-management. Make arrangements for travel, meetings, catering, refreshments and booking of rooms.

To provide and receive complex, sensitive information, which includes liaising with internal & external organizations.

To produce reports, including spreadsheets.

To ensure that the Senior Management Team of the Integrated Care Service Line are prepared for any meetings, conferences and other commitments in advance to ensure effective participation.

To prepare draft replies to routine correspondence as required.

To assist in preparing information for large/important external audits/assessments.

To deal with all incoming post and email communications ensuring that all information is distributed and processed as appropriate. Where appropriate to use initiative to drafting responses for the Senior Management Team in the Integrated Care Service Line.

To deal with all incoming telephone calls, address general enquiries and Service User complaints, action/redirect them to the appropriate Manager. Take messages as appropriate to allow effective and timely communication between the Senior Management Team in the Integrated Care Service Line and external organisations and other parts of the internal organisation. In particular, to deal with distressed patients/relatives by phone in a sensitive way as and when necessary.

Work with other Trust and Directorate staff to ensure mutually supportive and collaborative professional relationships.

To provide support to colleagues during sickness, annual leave and other absence as required, as appropriate to grade.

Any other duties that may be delegated as appropriate to the nature and grading of the post.

Morgan Hunt is a multi-award-winning recruitment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to temporary vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.

Contact

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Andrew Okuoma
Business Development Manager
Housing Team / Property & Construction Team
London
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