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Sales Ledger Assistants

£11 - £13 per hour
Find out more about this organisation on their careers site

Job description

Morgan Hunt are delighted to be working with East Sussex College Group to help employ an experienced Sales Ledger Assistant on a full-time temporary basis starting ASAP, please see the Job Description.


  • Manage and maintain the sales ledger and to establish procedures which ensure that timely payments are received from debtors.
  • Chase debtors for outstanding payments to ensure that all payments are received within the agreed credit terms and to keep aged debtors to a minimum.
  • Process daily invoices and credit notes including ad-hoc manual invoices as requested. To liaise with staff across the College to ensure all income is invoiced in an accurate and timely manner.
  • Identify errors which have resulted in a need for a refund and process these in a timely manner following the College's refund policy.
  • Process and monitor Direct Debit payments and other instalment plans to ensure debtors have access to a variety of methods of payment and that payments are received on time and in full.
  • Process card payments in the online virtual terminal.
  • Process daily downloads from Prosolutions ensuring the accuracy of the data and to resolve any consequent queries.
  • Reconcile daily student receipts & invoicing.
  • Assist with receipt of enrolment and examination fees to enable smooth processes for learners and staff.
  • Create new sales ledger accounts as required.
  • Provide monthly management information to include Bad Debt reports, sales ledger reports, and fees analysis to enable analysis and review.
  • Provide information as requested for internal and external auditors and to resolve issues and implement changes which might be advised or required by the auditors to ensure that an effective service for the College complies with statutory requirements.
  • Develop systems for continuous improvement for the sales ledger.
  • Review income sheets from outlets, making sure that supporting documentation is correctly provided, investigating any errors and post journals to the ledger.
  • Processes and ensure that regular service level agreements are met.
  • Process hospitality recharge forms, ensuring they are correctly coded and authorised in line with financial regulations.
  • Post the daily bank transactions and investigate any queries.
  • Preparation of banking (cash and cheques) ready for cash in transit provider to collect weekly.
  • To assist the Purchase Ledger Team on administering petty cash and pre-paid cards on your allocated banking days.
  • Set-up Trips on the Wisepay portal in line with College's policy, download Wisepay daily transactions for the curriculum areas, and process any credit card and bursary payments on the Wisepay portal.
  • Monitor and action emails received in the sales ledger inbox.

Equality, Diversity, and Inclusion

  • As a member of the Finance team, ensure the organisation effectively fulfils its obligations and commitment to equality, diversity and inclusion through effective leadership and management.
  • To carry out appropriate analysis of the equality implications on all Finance related policies and procedures.


  • Encompass the use of Information and Learning Technology (ILT) as appropriate to his/her level of responsibility.
  • Demonstrate a commitment to promoting and complying with, all college policies and procedures with particular reference to Equality, Diversity and Inclusion, Safeguarding, Prevent, Financial regulations, Quality and Health and Safety.
  • Undertake continuing professional development as appropriate. To take a full part in the College staff development programme including the appraisal process.
  • To undertake such other duties and responsibilities as may be reasonably required by your line manager with the level and grading of the post, working flexibly across other areas of the department/division and College as required.
  • To adhere to general standards of conduct embodied in College policies.
  • Ensure compliance with all legal and statutory legislation and standards (including safeguarding and General Data Protection Regulations) as required within the role.

If you are interested in this vacancy apply with your most updated CV ASAP, I look forward to hearing from you soon.

Morgan Hunt is a multi-award-winning recruitment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to temporary vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.


Joshua Taylor
Education Recruitment Team
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