IT Contracts Administrator

Job description

A leading international company with their head quarters in Edinburgh City Centre require an IT Contracts Administrator on a permanent basis.

Location: Edinburgh

Key Criteria for this role:

• Being thorough and detail oriented.
• Strong planning and organisational skills.
• Ability to multi-task and work under pressure.
• Ownership of tasks through to completion.
• The ability to communicate to a variety of audiences and develop internal and external relationships.
• Strong collaboration skills.
• Ability to work independently and takes initiative.
• Passionate about providing excellent customer service.
• Resilience.

Personal Attributes:

• Supporting and co-operating: Great communication skills, ability to engage with all stakeholders.
• Planning and organising: Good time management and prioritisation.
• Copes with pressure and setbacks: Ability to effectively prioritise and execute tasks in a high-pressure environment.
• Works well with others: Strong interpersonal skills, with a focus on rapport-building.
• Adapts and responds to change.

Previous experience in similar role preferred:

• Contract co-ordination/administration experience
• Project administration
• General administration
• Good knowledge of MS Excel

The Role:-

• To ensure all Group IT contracts and agreements are documented, organized, adhered to, and understood by all stakeholders.
• To assist in the processing and managing of costs associated with the Group IT function.
• Supports the negotiation, onboarding, and administration of all new and renewed Group IT contracts.
• Maintain a commercial register of all IT Group contracts, leases and agreements with their purpose, cost, and renewal dates
• Facilitate and support the renewal of contracts, leases, and agreements by planning renewal activity with the contract owner prior to the renewal date. Support the quotation and negotiation process.
• Coordinate the purchase order (PO) process, ensuring POs are raised in time. Ensure the process is efficient and receipting is carried out on time and in advance of the invoice.
• Support the budget process with information from the commercial register.
• Coordinate the invoice process proactively owning and resolving any issues that may arise.
• Support monthly commercial meetings where upcoming renewals and issues are discussed.
• Facilitate the processing of the IT Corporate Credit Card.
• Monitor variable cost contracts and reporting and analyse usage.

Fine Details

• £27- £32,000
• Hybrid Working, 2 days working from home, 3 days in the office
• Benefits & Pension

Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.