Executive Assistant

Job description

We have a current opportunity for an Executive Assistant on a temporary basis for a duration of 3 months initially. The position is full time and will be based in Glasgow with one day per week expected to be in office and the rest can be worked from home. Hourly rate would be £23-£24 DOE.

What is expected:

• Proactively manage the Director's diary, ensuring their time is managed efficiently and aligns with their strategic priorities.
• Effectively manage complex key external and internal stakeholder relationships, acting as the initial point of contact for stakeholders, and handling all queries in an efficient and professional manner to promote a positive image of the directorate.
• Develop and maintain excellent working relationships with colleagues within the directorate and across the wider organisation, to ensure a high level of service to the Director.
• Work with Private Secretaries to ensure the Director receives relevant papers and briefings for meetings in a timely manner, so that they have sufficient time to absorb the content and provide any feedback prior to meetings.
• Brief and update the Director and Private Secretaries with any pertinent information that may be required by them to function effectively in their roles.
• Any other tasks commensurate with the role that are required by the Director or Private Secretaries.

Essential Criteria:

• Confident PA/EA with a proven track record of working at Director/Deputy Director level, ensuring the allocation of a Director's time is proactively managed, and aligns with strategic priorities.
• Ability to multi-task and remain calm when working in a fast-paced environment, with a patient and logical approach to analysing information effectively to solve problems.
• Exceptional attention to detail and organisational skills with proven ability to identify priorities and actions efficiently and effectively without supervision.
• Strong interpersonal skills with the ability to communicate confidently at all levels and establish a strong rapport with senior leaders, both internally and externally, using diplomacy, tact and influencing.
• Experience of dealing with matters of a highly confidential nature and acting appropriately.
• Highly Proficient with the MS Office suite, OneNote and document management.

For further information about this position please apply.

Morgan Hunt is a multi-award-winning recruitment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to temporary vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.