Secretariat Assistant Manager

Negotiable
Glasgow
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Job description

I am currently recruiting for the role of Secretariat Assistant Manager for a 6 months contract based in Glasgow.


This is an excellent opportunity for an experienced PA to work alongside senior colleagues and be involved in a range of tasks and responsibilities.

Some responsibilities include:

-Delivery of timely and best practice Secretariat and Corporate Governance support for Boards and committees within own area of responsibility

-Working proactively with the Chair of each Board and committee to confirm agendas and ensure the effective and efficient running of meetings.

-Proactive management of SCS diaries; booking rooms, cancellation of rooms and

proactively dealing with diary clashes

-Carrying out a range of processes and use of relevant systems, ensuring that they are

effectively maintained and coordinated, recommending improvement where possible

-Prioritising, monitoring, and controlling all incoming and outgoing papers, e-mails,

and documents, taking action as and when appropriate

-Following up issues across the Directorate and with individuals in other Directorates

-Effective liaison with staff and external contacts

-Managing travel, accommodation, and bookings

-Covering for other PAs or Secretariat as requested

-Undertaking any additional tasks as required in line with evolving priorities of the centralised Secretariat and Executive Support teams


Role Criteria

Essential



  • Excellent communication, verbal and written, skills,
    with proven ability in minute-taking (lead)
  • Strong interpersonal skills with experience liaising with
    senior-level managers
  • Producing timely and accurate outputs, and a strong
    attention to detail
  • Highly confident with MS Office (Word, Excel, PowerPoint),
    MS Outlook and document management
  • Demonstration of complex diary management and travel
    arrangements

    Desirable
  • Experience of working with or in a government
    department
  • Ability to provide the requisite technical assistance in
    meetings (video conferencing, conference calls, MS
    Teams)

Please get in touch on 07760119944 if this is of interest to you.

Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.

Contact

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Jaymilee McKechnie
Business Manager
Government Team
Glasgow
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