Job description
Morgan Hunt are currently working with a facilities provider based in York, in their search for an estates coordinator.
Job Title: Estates Coordinator
Location: York
Salary: £30k - £45k
Start Date: ASAP
Key Responsibilities
- Planning and co-ordination of activities in a portfolio of properties including managing tenant liaison, chair meetings, briefings, or training sessions. Reviewing actions and ensure timely updates are provided to customers on any issues.
- Respond appropriately to issues as they arise, ensuring work is delivered within agreed Service Level Agreements (SLAs)
- Manage a selection of contracted services in the assigned portfolio and ensuring that contractors work in accordance with NHSPS SLA's and policies and procedures.
- To co-ordinate a program of regular inspections and checks with service teams and contractors to include building audits and compliance activities. Produce reports and ensure any actions are identified and risks are mitigated
- Responsible for the management of security issues across the sites, including reporting and investigation of incidents, security audits, plan developing, implementing and reporting on action plans resulting from audits.
- To identify risks and take the necessary actions and reporting through appropriate mechanisms.
- Responsible to the Senior Estates Manager for overseeing the reporting and monitoring of progress for all maintenance, repairs, health & safety, and compliance issues
- Work with the Senior Estates Manager to ensure adequate continuity of service is in place to maintain the delivery of services in the event of any adverse incidents
- Ensure that property information is managed and updated in the building database and ensure the appropriate recharge of all costs to tenants
- Maintain the asset registers for the properties
- Act as the occupier liaison contact for any new works carried out in the premises
- Responsible for the day-to-day purchase to pay process for your portfolio within budget
- Where appropriate (eg. PFI) ensure that all contractual requirements are being met and schedules are being carried out and monitored
Personal Specification
- IOSH Managing Safely or relevant qualification in Facilities Management, Property Management or equivalent proven experience.
- Broad FM and Property experience
- Experience of Health and Safety Management and associated safe systems of work
- Relevant legislative/regulatory frameworks
- Broad understanding of modern people practices
- Knowledge of FM building compliance, Healthcare cleanliness standards
- Ability to work as part of a team but also capable of working independently within appropriate delivery guidelines
- Demonstrable experience in dealing with Customers, Partners and the public and dealing with sensitive and confidential information
- Experience of working with budgets
- Experience of supplier management and dealing with challenging situations
- Management and co-ordination of onsite contractor and suppliers (Pre, during & post working activities)
Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.
