Billing Coordinator

Pentagon Talent have partnered with a top 50 US London based Law firm, operating on a global capacity. My client is seeking a dynamic personality, with 3+ years worth of legal experience with the right business partnering acumen to support the Working Capital function.

The Billing Coordinator will report into a seasoned Billing Manger who has extensive experience in the firm's processes. Working closely with the Billing manager and other team members the successful Billing Coordinator will be responsible for liaising with various internal departments and senior stakeholders across the business to ensure bills are sent out accurately and in a timely manner.

Duties/Responsibilities of the Legal Billing Coordinator

• Drive the billing and collection process to ensure accurate and timely invoicing and payment of clients for assigned partners, groups, and offices.
• Monitor monthly aging reports and take appropriate action to ensure invoices are paid on time and in full; direct teams to follow up on underpayments and assist with resolution where required.
• Update key finance reports (such as projections and billing/collections comments) on a daily basis to support timely and accurate reporting for management.
• Maintain a strong understanding of complex billing processes to ensure billing and collections are accurate and timely.
• Follow up with partners and escalate any billing or collection issues or delays to the relevant manager.
• Respond to billing and collections enquiries.
• Prepare bills, including descriptions, transfers, and on-account applications, with close attention to detail and accuracy.
• Review statements of expense, billing arrangements, and billing frequencies to advise and influence partners effectively.
• Obtain and review engagement letters and client guidelines to ensure compliance; check time entries and costs for adherence to client requirements.
• Work collaboratively with internal teams, such as pricing and e-billing, to ensure invoices meet submission and reporting requirements.
• Coordinate and lead regular meetings with partners (for example, monthly) to review billing and collections status.
• Monitor bill processing and carry out necessary follow-up.
• Ensure successful submission of e-billing through internal systems or third-party platforms.
• Collaborate with finance teams to develop greater efficiency in the billing process.
• Support testing and validation during billing system and reporting upgrades.
• Assist the wider accounts team with day-to-day tasks as required.

Desired experience of the Legal Billing Coordinator

• Experience working in Billing Coordinator role within the legal sector
• Knowledge using legal finance software e.g Aderant/Elite
• Strong use of MS packages (Excel, Word and Powerpoint)
• Strong communicator
• Excellent Multitasker
• Can do attitude
• Able to work independently
• Flexible
• Strong team player
• Knowledge using E-billing systems

If you are an experienced legal biller who is looking to add value to a well recognised firm and learn from some of the best Billers in the market, then this is the role for you! They offer a hybrid working facility of 3 days in the office, 2 at home, along with a fantastic employer pension contribution and a lot more fantastic benefits. Apply now to hear more about this vacancy.

Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.