Payroll & Accounts Assistant

To provide support and cover to the Finance Payroll Manager

Process and Reconcile Petty Cash and Credit Cards

Provide cover to all teams within Finance where required

1 Provide support and cover to Finance Payroll Manager

* Process/Cover Payroll where required This consists of two payrolls - Newlon Payroll & Outward Payroll

* Cover the processes of Payroll from start to finish in the absence of the Finance Payroll Manager

* Ensure payroll timetable is adhered to

* Process Ad-Hoc/emergency payroll payments where requested

2 Payroll Confidentiality

Ensure all Payroll Information is treated confidentially and all filing is kept up to date and is compliant with statutory requirements regarding confidentiality and personal data

3 Provide support on processing Pension Data for the Group

Support the Finance Payroll Manager in processing and maintaining pension records for the Group

4 Process Credit Card and Petty Cash Returns

* Process all petty cash and credit card returns in line with the accounting deadlines

* Check all receipts supporting Card and Cash transactions and ensure they are complete and for business purposes

* Maintain filing of all supporting documents

* Ensure all Petty Cash and Credit Card returns are submitted within the deadlines. If not, chase outstanding information and report on any late returns

* Post all Petty Cash and Credit Card Journals monthly within the deadline set by the trust

* Liaise with petty cashiers and staff members regarding Petty Cash and Credit Card queries

* Download and distribute all Credit Card statements for the group

* Keep an up to date master list of all credit cards, authorised users and limits

5 Reconciliation of Credit Cards and Petty Cash

* Reconcile the petty cash and credit card control accounts monthly

* Investigate and correct any differences found when reconciling

6 Petty Cash Compliance Visits

Schedule and complete yearly petty cash compliance visits

7 Assist Teams within Finance

Tasks can include processing of supplier invoices and other purchase ledger processes. Assisting Sales Ledger, Credit Control, Rents Team and Management Accounts when required.

8 Year-end Audit Tasks

Assist in the preparation of information, reconciliations and schedules for Year End Audit.

9 To participate in the Finance Team activities

* Participate in an active, constructive manner in team meetings and other events.

* Ensure own behavior and approach to diversity and equal opportunities is in line with Newlons brand.

10 To contribute to maintaining an effective work-place

* All aspects of corporate policies, such as Health and Safety, Diversity, Sustainability and Data Protection adhered to.

* Gold standard objectives of reliability, consistency and speed built into all activities.

* Gold standard behaviors of working together, solving problems, taking ownership and customer focus built into all activities.

Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.