Facilities Administrator - Southampton

Morgan Hunt requires a Facilities Administrator for Client based in Southampton

Pay Rate: £18ph or £126 per day Ltd

Hours 37 8am to 4pm or 9am to 5pm Mon to Fri .

Location: Southampton/ South Coast

Duration: 6 months on going contract

Role Overview:

The Facilities Administrator supports the effective delivery of facilities services for all building users through the monitoring the performance and delivery of the Total Facilities Management Contract.

Key Responsibilities:

1. Support the oversight and management of the Total Facilities Management (TFM) contract.

2. Ensure that the Agency's buildings are safe and compliant through managing the Landlords and the TFM contractor to undertake all the necessary checks and inspections as set out within the contract,

3. Maintain all necessary records and documentation relating to Statutory Inspections and Health & Safety Certification to ensure they are accurate and updated.

4. Complete any day-to-day administration for the delivery of the TFM contract.

5. Maintain the Building Management system to ensure it is up to date.

6. Provide regular reports about the performance of the TFM Contractor

7. Support Building Custodians across the Estate with regard to their duties and responsibilities.

8. Provide timely and effective communication to stakeholders and monitor the status of works orders placed to ensure works completed on time and satisfactorily.

9. Analyse contract expenditure and the types of works being required to identify trends, areas for investment, improvement and cost reduction.

10. Produce request to purchase documentations, PO's and manage through all systems / processes to ensure timely payment.

11. Oversee the delivery and update of the agency's condition survey, ensure all surveys captured within the Building/Asset Management system and work with the Technical Facilities Manager in monitoring and completing any works arising.

12. Support in the provision of Facilities Management Services within Spring Place

13. Provide regular reports as required on the TFM Contractors and any other Facilities Contractors performance with regard to compliance reporting, project completion, remedials works etc.

14. Manage and update the Facilities Management risk register.

Key Requirements:

Experience of administering Facilities Management type contracts

Basic knowledge of Health & Safety at Work Act, compliance requirements, building legislation, Construction and Design Management Regulations (CDM), Building Regulations and best practice

Basic knowledge of statutory compliance requirements particularly relating to Fire Risk Assessments (FRA), Legionella Risk Assessments (LRA), Asbestos etc as well as other key estate responsibilities

A good knowledge of Building Management and Maintenance systems together with competent IT skills

Morgan Hunt is a multi-award-winning recruitment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to temporary vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.