Jobs in Admin

Training Coordinator

Start - ASAP

Reason for vacancy - Covering maternity leave

Duration - 12 months

Location - For now 3 days in the office based in North West London, however once you are settled in there will be more working from home

Hours - 35 hours per week

I am currently recruiting for a Training Coordinator for a well-known Membership Organisation based in North West London. The purpose of the role would the ensure efficient and effective professional administration.

Duties

• Establish appropriate professional relationships with a wide variety of people, recognising their roles and needs, including members of the public, chairs and members of committees, clinicians, teachers and trainees.
• Develop and provide efficient administrative procedures that are accurate, confidential where necessary, and fit for purpose.
• Maintain accurate and up to date records and files securely.
• Initiate and respond to request from committee members to maintain the annual rhythm of training events and activities throughout the year in a timely fashion, learning from experience and refining procedures as necessary.
• Be responsible for processing all payments from trainees and to teachers and tutors.
• Attend and service key training committee meetings, sending out agendas in liaison with the committee chair, taking minutes and distributing all documents in a timely fashion.
• Be actively involved in the marketing and promotion of the training at regular events, advertising campaigns, or by individually responding to members of the public.
• Working closely with the Chair of Selection, provide detailed administrative support to all aspects of dealing with enquiries from the public to processing formal applications for training.
• Work closely with the chair of the Training Committee in all aspects of the training work, including but not limited to managing training resources, updating training policies, collating documentation and information for re-accreditation of training.
• Organise several annual events including publicity or invitations, refreshments, speakers etc.

Requirements

• Significant experience in an administration role, preferably in a client/customer-facing role, and ideally in a training, education or membership environment. Knowledge of higher education or professional healthcare training, in particular in relation to psychotherapy or counselling, desirable.
• Excellent verbal and written communication skills, including the ability to compose communications to a wide range of professionals
• Able to understand the complexities of working in a membership organisation.
• Excellent organisational and time management skills.

Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.

Membership and Communications Officer

Location - North West London

Hybrid - To start with in the office 3 days a week as well attending events (some weekends but then days can be taken in lieu)

Hours - 35 hours per week

Salary - £35,000pa

I am currently looking for a Membership and Communications Officer to support a well known Membership Body based in North West London. You will be supporting to carry out all membership administration and communication with both members and the public.

Duties

• Act as the first point of contact for members and prospective members by email or telephone
• Generating new logins for members and providing assistance to members needing to access the members' site
• Establish appropriate professional relationships with a wide variety of people, recognizing their roles and needs, including members of the public, chairs and members of committees, clinicians, teachers and trainees.
• Process membership renewals in conjunction with the Finance Officer, updating the CRM accordingly.
• Processing new members, resignations, changes of membership type, name changes and other amendments as required.
• Updating the organization website content with details of new courses, member events and other relevant information.
• Writing, collating information and preparing the organization newsletters including communicating with members about content.
• Overseeing the administration of short courses, continuing professional development events and other in-house events.
• Carry out financial transactions related to membership and short courses and liaise with the finance officer about updating the CRM.

Requirements

• Must have experience of inputting data and maintaining a CRM
• Must have experience of dealing with low level financial transactions such as direct transfers, direct debits or payment by phone
• Must have experience of updating website content (preferably using Drupal)
• Must have experience of using social media platforms such as Eventbrite, Instagram, Facebook etc..
• Must have experience of customer services, dealing with members of the public or a membership body
• Good general computer literacy including competency in Microsoft Office, CRM databases, Zoom and Microsoft Teams, social media platforms including Eventbrite and the ability to be self-supporting
• Able to understand the complexities of working in a membership organization

Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.

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Business Coordinator - PA to the CEO

Start - ASAP

Duration - Permanent

Hours - 35 hours per week

Location - Central London

Pay - Up to £34,000pa

I am currently recruiting for a permanent Business Coordinator - PA to the Deputy CEO for well known Membership Body based in Central London.

Duties

• Manage all correspondence for the Director; provide secretarial support, such as drafting and typing emails, letters, documents or presentations
• Always maintain effective communication with the Director and arrange regular meetings
• Ensure the Director is aware and informed of all meetings and events and add them to their calendar
• Manage Director's electronic inbox, calendar, appointments, contacts and task list
• Arrange meetings, travel and accommodation for the Director as required
• Manage accurate and accessible electronic filing systems
• Proofread external documents e.g. Bulletin articles, annual reports etc.
• Manage supporting papers for the Director's meetings, conducting research and providing briefings where necessary, including electronic copy in calendar with relevant notes
• Process expenses, invoices, raise purchase orders and verify services and goods received, as and when required

Requirements

• Proven experience as an Executive Assistant and/or Personal Assistant at a senior level, preferably in a Royal College or Healthcare organisation
• Experience of committee servicing at board level
• Experience of successfully managing senior stakeholders/relationships across multiple levels
• Experience of managing a varied and extensive workload, juggling multiple tasks and prioritising under pressure
• Experience of contract and budget management
• Proven track record of effective project and/or programme management and understanding of project management principles
• Excellent communication skills, including verbal, written and presentation
• Excellent time management and the ability to manage the time of others and work to deadlines

Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.

Morgan Hunt are recruiting on behalf of a charity for an Administration Manager in Birmingham. The role is temporary with an immediate start available. The organisation are open to hybrid working between your home and their office in Birmingham.

As an Administration Manager in Birmingham you will be responsible for the following:

• Overseeing a team of administrators
• Monitoring and managing referrals that are received and delegating admin tasks around this
• Managing the team admins to ensure the smooth running of the tasks the team admins are carrying out
• Finance reporting
• Manager to ensure smooth running of the team
• 1:1 sessions with team members to offer support

As an Administration Manager in Birmingham you will possess the following skills

• Admin management experience
• Experience managing a small team of staff
• Good communication and analytic skills
• Ability to prioritise workload, and manage time effectively
• Experience producing management reports, using spread sheets, databases

If you feel you meet the above criteria then please apply now.

Morgan Hunt is a multi-award-winning recruitment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to temporary vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.

Morgan Hunt are currently recruiting for a Part Time role to cover a 6 month maternity cover working for a leading Financial Membership organisation!

Start - ASAP

Duration - Initially for 6 months

Contract - Fixed Term

Hours - 21 hours a week

Location - 2 days a week in the office based in Central London

Salary - Full time salary would be £32,500 pa

Duties of the role:

* Diary management for the Senior Leadership Team

* Preparing agendas and taking minutes of meetings

* Managing member agreements

* Assisting with invoicing and payments

* Supporting event and communications - social media posts

Experience Required of this role:

* Experience of diary management, preparing meetings and taking minutes

* Experience of managing contact databases

* Experience of financial management

* Excellent MS Office skills

If you have the skills and experience for this and looking for part time work, please send a copy of your CV to this advert ASAP!

Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.

We have a current opportunity for a Administrator on a contract basis. The position will be based in Barnet. For further information about this position please apply.

Duties and Responsibilities

1. To operate a desktop PC, arranging appointments, drafting and typing of letters, typing of assessments, and any general correspondence as requested by the team.

2. To receive information/referrals, both verbal and written from patients, GP's, carers and staff which require tact and sensitivity.

3. To ensure all messages given verbally, written or by telephone are passed on to the correct discipline within an agreed timescale.

4. To have a good working knowledge of the Trust's patient medical records system "RiO".

5. Receive incoming post, faxes and emails, collating with previous correspondence before passing to the team.

6. Photocopying and collating documents as required.

7. Deal with correspondence on behalf of the team.

8. Ensure good working relationships with all staff, the organisation and outside agencies.

9. Participate in the regular departmental meetings and contribute as appropriate to the overall service provided by the Administration Department.

10. Adhere to the Data Protection Act and its requirements, in respect to confidentiality for both patients and staff and ensuring any computerised information system is maintained as requested.

11. Deal with issues that arise appropriately, including enquiries or complaints from members of the public and patients. Where appropriate refer to another officer of the Trust, ensuring that no issue is inappropriately delayed in being actioned because of the absence of the management team.

12. To plan and coordinate your workload to ensure all deadlines are met and objectives achieved.

13. To maintain good standards of professionalism.

    Duties and Responsibilities

    1. To operate a desktop PC, arranging appointments, drafting and typing of letters, typing of assessments, and any general correspondence as requested by the team.
    2. To receive information/referrals, both verbal and written from patients, GP's, carers and staff which require tact and sensitivity.
    3. To ensure all messages given verbally, written or by telephone are passed on to the correct discipline within an agreed timescale.
    4. To have a good working knowledge of the Trust's patient medical records system "RiO".
    5. Receive incoming post, faxes and emails, collating with previous correspondence before passing to the team.
    6. Photocopying and collating documents as required.
    7. Deal with correspondence on behalf of the team.
    8. Ensure good working relationships with all staff, the organisation and outside agencies.
    9. Participate in the regular departmental meetings and contribute as appropriate to the overall service provided by the Administration Department.
    10. Adhere to the Data Protection Act and its requirements, in respect to confidentiality for both patients and staff and ensuring any computerised information system is maintained as requested.
    11. Deal with issues that arise appropriately, including enquiries or complaints from members of the public and patients. Where appropriate refer to another officer of the Trust, ensuring that no issue is inappropriately delayed in being actioned because of the absence of the management team.
    12. To plan and coordinate your workload to ensure all deadlines are met and objectives achieved.
    13. To maintain good standards of professionalism.

Monday to Friday 9am to 5pm

Pay: £16 to £17 PH

DBS check required

Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.

We have a current opportunity for a Administrator on a contract basis. The position will be based in Edgware. For further information about this position please apply.

Duties and Responsibilities

1. To operate a desktop PC, arranging appointments, drafting and typing of letters, typing of assessments, and any general correspondence as requested by the team.

2. To receive information/referrals, both verbal and written from patients, GP's, carers and staff which require tact and sensitivity.

3. To ensure all messages given verbally, written or by telephone are passed on to the correct discipline within an agreed timescale.

4. To have a good working knowledge of the Trust's patient medical records system "RiO".

5. Receive incoming post, faxes and emails, collating with previous correspondence before passing to the team.

6. Photocopying and collating documents as required.

7. Deal with correspondence on behalf of the team.

8. Ensure good working relationships with all staff, the organisation and outside agencies.

9. Participate in the regular departmental meetings and contribute as appropriate to the overall service provided by the Administration Department.

10. Adhere to the Data Protection Act and its requirements, in respect to confidentiality for both patients and staff and ensuring any computerised information system is maintained as requested.

11. Deal with issues that arise appropriately, including enquiries or complaints from members of the public and patients. Where appropriate refer to another officer of the Trust, ensuring that no issue is inappropriately delayed in being actioned because of the absence of the management team.

12. To plan and coordinate your workload to ensure all deadlines are met and objectives achieved.

13. To maintain good standards of professionalism.

Monday to Friday 9AM - 5PM

Pay: £13 - £14 PH

DBS Check required

Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.

Administrator

North London

ASAP - 7^TH July

£15 per hour

9:00am - 2:30pm Monday - Thursday Always on site

Morgan Hunt are working with a College who are seeking an administrator to join their team on a temporary basis. You will providing administration duties with for the ESOL department as well as supporting the Curriculum Administrator.

Main Duties:

As an Administrator you will be responsible for the below:

• Creating and updating spreadsheets, documents and PowerPoints.
• Managing inbound and outbound calls.
• First point of contact for student queries and relaying.
• Communicating via email, letters and call with students, teachers and external stakeholders.
• Assisted with photocopying, scanning and filing documents.

Requirements:

As an Administrator you must have the below: .

• Must have Administrator experience.
• Clear confident communication skills.
• Can do attitude and confident when using initiative.
• Ability to be proactive in a fast paced environment.
• Strong IT skills e.g Microsoft.

Morgan Hunt is a multi-award-winning recruitment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to temporary vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.

We have a current opportunity for a Grade 4 Administrator on a temporary basis working with a Higher Education client based in Glasgow. The position will be full-time hours (Mon-Fri).

Recent admin experience is required for the role. Minute-taking and diary management would be advantageous.

Please apply below if you are interested. Immediate start available.

Morgan Hunt is a multi-award-winning recruitment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to temporary vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.

I am currently recruiting for an Administrator on a temporary basis with a Higher Education client based in Glasgow. The role is full-time Monday-Friday and a hybrid style of working is accepted.

The aim of the role is to provide a range of administrative and support services to team or business unit.

Main Duties and Responsibilities

1. Coordinate and support administrative tasks and processes across the team, in support of team outcomes, including formatting of school publications.
2. Provide support to groups and committees including preparation for meetings, minuting and subsequent preparation of minutes as required.
3. Diarise and arrange meetings, etc. as reasonably required.
4. Set short term priorities or work schedule, follow up on requisite actions, escalating issues and reporting accordingly to ensure timely completion of tasks.
5. Provide support to team members to produce content and gather information.
6. Undertake any other reasonable duties as required by the team.
7. Collaborate with colleagues and participate in team and/or group meeting as required.
8. Resolve issues, applying sound judgement based on experience, largely without reference to others to provide an effective service and clear advice to colleagues and customers.

Knowledge, Qualifications, Skills and Experience

Qualifications

• Either: Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role.
• Or: Scottish Credit and Qualification Framework level 5 or 6 [National 5 or 6, Scottish Vocational Qualification level 2 or 3] or equivalent, and experience of personal development in a similar role.

Knowledge, Skills and Experience

• Ability to undertake assigned tasks in a timely manner and to an acceptable standard
• Initiative and judgement to plan or schedule workdays and weeks ahead, and to respond to changing requirements and resolve problems independently
• Good interpersonal and communication skills
• Excellent Office365 Word skills (ability to apply/ follow formatting templates)
• Ability to communicate clearly, clarifying requirements, responding to colleagues and customers
• Ability to record meeting minutes.

Please apply below if you are interested in this position.

Morgan Hunt is a multi-award-winning recruitment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to temporary vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.

We have a current opportunity for a Administrator/PA on a temporary basis with a higher Educartion client based in Glasgow. The hours will be full time 9-5 Monday- Friday.

The position will involve all general admin duties as well as some diary management, minute taking etc.

if you have experience in this area and are immediately available, please apply below.

Morgan Hunt is a multi-award-winning recruitment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to temporary vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.

We have a current opportunity for a Reception on a contract basis. The position will be based in Aylesbury. For further information about this position please apply.

Duties and Responsibilities

1. To operate a desktop PC, arranging appointments, drafting and typing of letters, typing of assessments, and any general correspondence as requested by the team.

2. To receive information/referrals, both verbal and written from patients, GP's, carers and staff which require tact and sensitivity.

3. To ensure all messages given verbally, written or by telephone are passed on to the correct discipline within an agreed timescale.

4. To have a good working knowledge of the Trust's patient medical records system "RiO".

5. Receive incoming post, faxes and emails, collating with previous correspondence before passing to the team.

6. Photocopying and collating documents as required.

7. Deal with correspondence on behalf of the team.

8. Ensure good working relationships with all staff, the organisation and outside agencies.

9. Participate in the regular departmental meetings and contribute as appropriate to the overall service provided by the Administration Department.

Hours; Monday to Friday 8am to 4pm

Pay: £14 - £15 PH

DBS check required

Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.

Morgan Hunt are looking for an Medical Secretary for NHS based in South East London on temporary contract

Pay rate: £16ph Ltd

Location: South East London

Hours of Work: 37.5 hours 09:00am to 17.00pm Mon to Fri

Duration: 4 months on going contract

Scope of the role

Key duties include providing an efficient, high quality specialised secretarial support service to the Consultant Rehabilitation Physician, Clinical Lead and Head of Amputee Rehabilitation, and the Amputee Rehabilitation Service; maintaining information on clinical systems, processing patient referrals and results, dealing directly with enquiries in person and on the telephone from patients and GP's, liaising with other directorates, and general administrative and secretarial duties.

Morgan Hunt is a multi-award-winning recruitment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to temporary vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.

A national charitable organisation is looking to recruit a Receptionist in Birmingham to work full time in a temporary role to help with their reception and administration duties. The role is based in Birmingham and is temporary for around 3 months.

The role

The role of Receptionist in Birmingham will involve working front of house alongside those within the charity and helping the department with any relevant duties. You will be based within a busy service where clients are seen face to face so the candidate needs to be comfortable working within this environment and understanding of the needs of the customers.

Responsibilities

* Dealing with reception responsibilities and being the first point of contact for the service

* Carrying out administrative duties

* Data Entry work

* Telephone work

Candidate

The successful candidate for the role for Receptionist in Birmingham will have:

* Previous experience working within a reception role within a public sector organisation

* Experience of working under pressure and juggling multiple responsibilities when required

* Be available immediately or on 1 weeks notice

* Hold an enhanced DBS check issued within the last 12 months and/or on the update service.

The role of Receptionist in Birmingham could turn permanent for the right candidate so if you feel you meet the above criteria please apply now.

Morgan Hunt is a multi-award-winning recruitment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to temporary vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.