Estates and Transport Admin Coordinator

About the Role

Are you an organised and proactive administrator with strong coordination and logistics skills?

A college based in South Yorkshire are looking for an Estates Administration & Transport Coordinator to play a central role within their Estates team, ensuring the smooth day-to-day operation of their campuses, transport services, and administrative systems.

This is a varied and fast-paced position where no two days are the same. You'll act as a key point of contact for the Estates Department, working closely with staff, students, contractors, and emergency services. Supporting the Director of Estates and wider team, you'll help maintain effective communication and operational efficiency across the college.

Key Responsibilities

Transport & Fleet Coordination

• Coordinate and manage the minibus booking system and transport schedules.
• Supervise and support the College Drivers team, including rota management, route planning, and training coordination.
• Ensure all Group vehicles remain fully compliant, including MOTs, servicing, insurance, and road tax requirements.
• Respond promptly to transport-related issues, including delays, breakdowns, or accidents.

Administration & Financial Support

• Manage the ordering of supplies and PPE across the Group, ensuring value for money and adherence to procurement procedures.
• Process purchase orders and invoices accurately while maintaining service contract records and tracking remedial works and insurance documentation.
• Act as the lead administrator for the CAFM/CRM system, supporting new users and monitoring compliance across the department.

Health, Safety & Compliance

• Support emergency procedures by maintaining radio communications and assisting during evacuations or emergency incidents.
• Maintain accurate compliance documentation, including COSHH records, risk assessments, and equipment registers.
• Provide guidance and support to the Estates Administration Apprentice, contributing to their ongoing development.

About You

To succeed in this role, you will have previous experience working within an estates, facilities, or operational environment, supported by strong administrative and organisational skills.

You'll be confident working within regulatory and compliance frameworks, with experience maintaining accurate records, databases, and management systems to a high standard.

As the role involves working across multiple sites, excellent communication and relationship-building skills are essential, along with the ability to collaborate effectively with a wide range of teams and stakeholders.

You may also have previous supervisory experience and be comfortable supporting colleagues in managing workloads while contributing to an efficient and high-quality service.

You should hold a Level 2 qualification (or equivalent) in English and Maths, or be willing to work towards this. Additional qualifications in areas such as business administration, customer service, or IT systems would be advantageous. Strong IT skills, including experience using Microsoft Office, Google Workspace, and other online systems, are also desirable.

We recognise that no candidate will meet every requirement listed. If your experience differs slightly from the criteria but you believe you can make a valuable contribution to the role, we would still encourage you to apply.

Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.